There’s nothing nicer than having an empty Inbox and a computer that is quick, organised and efficient. All it takes is a bit of work now and you’ll reap the benefits for months to come!

How often do we think about organising and decluttering our cell phones?

Almost never…

I like to use time spent in queues to go through my phone and delete what I no longer need. 

On your cell phone

1. Contacts
Delete all temporary numbers and those belonging to people you don’t know.

If I get a call from a potential client, I save the number immediately so the next time they phone I can say, “Hi Adam” and wow them with my organising skills so I end up with quite a few numbers. If I don’t take the time to go through these contacts regularly, my phone can get cluttered very quickly.

2. Inbox
Delete all old text messages unless you really need to keep the message.

If you’ve been keeping texts as reminders to do something, save them to your calender and let the phone send you a reminder to action them.

* If you have a Blackberry (crackberry ) or PDA, please follow the same steps above to get it all organised.

On your computer

3. Programmes
Go to Control Panel and click on Add or Remove Programs to remove all those trials you downloaded that you no longer need.

4. Photos
Burn your photos to disc (for back up) and delete the files from your hard drive.

Remember to label! I label each disc with a number and then I put that same number on a round piece of paper in the CD sleeve with a list of the events, like Christmas 2009, Babies party 2010, Ireland 2008, etc.

5. Files and folders
Delete any files you no longer use. If you need to keep any documents for reference, burn to disc and free up the space on your hard drive.

Resolve to apply the one in–one out principle. For every file you download, delete one. Drastic? Maybe, but it works. I go one step further and even delete the file once I’ve read the e-book.

6. Inbox
Delete and then archive your emails.

Delete old folders. Go through your Sent Items and please make me happy by deleting the items from your Deleted Items!

Conquer your email will also help you get your email under control.

7. Contacts
Delete any old contacts, especially if you can’t even remember who they are or why you have their details Otherwise, take the time to reconnect!

Please use this list as a checklist and get cracking. I’m joining you this week to declutter my files and folders.

Are you up for the challenge?

Have an (electronically) organised week!

This entry was posted on Tuesday, July 20th, 2010 at 2:07 pm and is filed under 7 easy steps to organise your office. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.