{Ask the organiser} Procrastination, saying no and overcommitment

Well, I haven’t done one of these Ask the Organiser posts for a while.

Ask the organiser |www.OrganisingQueen.com

Since I’m retired I find that my needs have changed. I would like to see how to keep organized and stay on task and not waste time simply because I feel I can always do it tomorrow. How do I keep from procrastinating?

I have gotten myself too involved because I thought I could do more since I am retired but that’s not true. Believing you have more time can become a handicap for a retired person. You start to take on too many things and then try to figure out how to get out of some of them so that you can do the things you always plan on doing once you retire. It’s very easy to get caught up in clubs or other activities that you really should have said no to.

Many end up taking more of your time then you thought it would. How do I manage this and get out of things without feeling that I’m letting people down who depend on me?


Procrastination | www.OrganisingQueen.com

There are two issues here that I think Lois wants me to address:

  1. Procrastinating when you think you have lots of time.

I have a few ideas for Lois:

Think about your ideal day. What does that look like?

Which 3 things might you want to include in your daily rhythm? Maybe that’s something in the home/ garden, something out/ with people/ family, something health & fitness, something fun/ relaxing for you, etc. Decide on those 3 categories.

Make a short list of a couple of projects for each of your 3 categories using the Master List (it’s in the Time management purpose pack) or a plain old notebook and pen, and choose one from each to do every day.

If you finish the day and find you’re making progress in each area, you’ll feel accomplished AND relaxed.

Once you start moving towards your goals a little bit every day, it’ll be easier not to procrastinate as you’re motivated going towards something meaningful.

(Lois, email me and I’ll send you a form you can use for your daily categories)

Procrastination | www.OrganisingQueen.com

2. Overcommitment and saying no

Back to question 1. In your weekly rhythm, what % of your week or month could you comfortably do things like clubs, activities, volunteer work, etc? Maybe one morning a week? Or a morning every second week?

Decide what that comfortable time frequency feels like for you.

Keep that number in mind when you consider what your current commitments are.

Maybe you’ve committed to 3 mornings per week.

You now have to decide where you want to spend that time. Maybe you can attend one group but just as a participant, not as a volunteer, and that would be enough?

Maybe you want to volunteer in one and only one for all the time?

If you’ve already committed to these projects, and you want to get out of them, this time of year is perfect.

Tell the organiser that you’ve been thinking/ praying about your commitments for next year and while you’d be perfectly happy to finish out the year, next year you can only commit to ____ hours a week/ month. Or only help out at the annual ______.

How does that sound?

I know that the issue of overcommitting is not uncommon.

Do you have a problem saying yes first and then thinking through all the repercussions? Have you started thinking about your involvement in projects, clubs, groups for next year?

PS My one friend already told me what she’s getting out of doing next year ;)

If you have any questions you want answered on the blog vs in a virtual organising session, click here to send me an email.

{Living intentionally} How to give meaningful, thoughtful gifts

Giving meaningful gifts | www.OrganisingQueen.com

It always helps to arrange things by colour. If you’ve bought a book, and want to add something else, look for a complementing colour


I really like to give gifts to friends and family.

My love language is not gifts; it’s actually acts of service, which usually means I choose to make my gift-giving personal and thoughtful.

Here are a few ways to be a thoughtful gift-giver:

1. Pay attention to what they say and what they wear

Giving meaningful gifts | www.OrganisingQueen.com

Welcome to summer :)

My one friend always looks fabulous in a particular colour… so for her birthday I bought her a neck scarf in that exact shade. She loved it! This same friend made me raisin bread for my birthday because she knows I don’t like clutter and I love her raisin bread!

Yet another friend brought me her home-made scones for one birthday because I always raved about her scones. What a perfect gift!

I told Beth that I’d been reading very boring books for about 2 – 3 weeks running, and she bought me a book on the Kindle. Do you know what her message was? “This is definitely not a boring book”. I LOVED IT!

2. Notice the themes

Giving meaningful gifts | www.OrganisingQueen.com

A happy gift for a stationery lover

I have one friend who loves spring. LOVES it. She’d been counting down to spring since winter…

So I gave her a welcome to spring gift. It was only about 5 – 6 different yellow stationery items, but once placed together, they looked like they belonged and they were her spring gift.

A very special reader of the blog bought me fudge and a candy thermometer because I love fudge and I can’t for the life of me get it right. I adore this theme gift!

3. Be practical

Giving meaningful gifts | www.OrganisingQueen.com

Gifts organised around a colour palette look so pretty

I have another friend who says that she’s a bad gift-wrapper, so I gave her a gift wrap kit. Practical and cute!

One of the most practical gifts I’ve received was a lip liner  – I used it at least twice every day and thought of my colleague every time because it was the perfect colour and such good quality. I’ve been hooked on lip liner ever since.

How do you try to be thoughtful with your gift giving?

Let’s talk about menu-planning – part 1

Menu planning | www.OrganisingQueen.com

I always get a lot of questions about how I do meal planning, my thoughts, preferences and so on.

That’s not a surprise since I’m also a very curious person and if I were sitting down with you, I’d ask you for your details too!

I meal plan because it saves me TONS of time, I don’t like to wait for food when I’m hungry (and it seems my kids are the same) and it saves us money too since we “eat from the freezer and pantry” once a month.

1. Main meal

I like to cook the main part of the meal and have that portion in the freezer. This includes things like bolognaise sauce, chicken and broccoli, chicken a la King, kidney bean and tomato sauce, curries, etc.

How do I decide which meals to cook for the freezer?

I have a list of our family favourites so I can always refer to a list. But I do have it on my goals list to try 2 – 3 new recipes every month. My Pinterest board has to count for something. My only rule is that it has to be a quick meal. I can’t abide meals with too many steps or ingredients – I get tired before I’ve begun!

2. The carbs

Mine is a carb-eating home. If you’re on a different diet, ignore this point.

I generally cook carbs on the night, but we do freeze any leftovers in the correct portion sizes so that it’s easier on a leftovers night. We eat pasta, rice and potatoes. Sometimes we also have wraps – I used to buy them but I discovered these wraps and I’ve been hooked ever since.

3. Veggies

We cook veggies on the night only. I do keep some frozen vegetables like peas, corn and pumpkin (South Africans, I love the McCain pumpkin chunks) but most are cooked “fresh”.

Menu planning | www.OrganisingQueen.com

4. Pizzas

We make our own pizza bases from a super easy recipe I picked up somewhere years ago. I also mix in spinach and now the kids only know spinach bases as pizza :)

I always have a couple of bases ready in the freezer so we can whip up a healthy, homemade pizza whenever we want.

5. Friday night easy meals

On Fridays we like easy meals. I know this is traditionally a take-away night in many households but I’m … fussy and I honestly prefer to whip up something quickly than to drive somewhere and get it.

We have pizza, burgers, omelettes, etc. and in winter, soup and a toasted sandwich.

6. Leftovers

I never throw leftovers away. Ever.

Even if there’s just one portion, I save it. That could be a lunch for me or if a bit more substantial, we could add a big salad and garlic rolls to make it another meal.

That’s my system.

What are the components of your menu planning system?

PS even if you think you don’t have a system, you probably do :)

{Living intentionally} Capsule wardrobes – part 2

If you want fast results that you can maintain, this organising solution might be just the one for you.

I started talking about capsule wardrobes last week. If you haven’t read that post, you can catch up here.

Capsule wardrobes |www.OrganisingQueen.com

Oh how I love this concept. Remember my intention was to do a capsule of 40 for work and 40 for home. I work in a business environment where Fridays are business casual (jeans is fine, but not “beach casual”) and Mondays to Thursdays are standard business attire.

I was quite a bit demotivated when I counted 60-odd items for work (winter and summer combined) clothes and the same for casual clothes. I thought I was near enough my target numbers because I do actually declutter regularly.

So I hit a block.

Like, “really? what’s the point? I have way too much to be a minimalist/ capsule person”

Then a friend told me to just make sure I love everything that I end up with, and to not worry about the actual numbers. Thanks, Heather.

Capsule wardrobes |www.OrganisingQueen.com

Bingo! That worked because I relaxed a little with the all or nothing thinking, and so I may just be brave and count the items again one of these days.

However, this capsule business got me thinking and it seems there are a couple of reasons why one would do this kind of thing:

  1. to declutter your clothes in a more moderate fashion, especially when you’re not sure about some of them
  2. to find the colours and styles that always suit your body, life stage and lifestyle (this is my reason – and I absolutely am a !)
  3. to dress with intent and use up everything within your capsule
  4. if you already know you have too much and only wear the 20%, and you need impetus to just do it

There are obviously more. Please comment and tell me why you’re attracted to the concept of capsule wardrobes.

Has anybody started their capsule wardrobes since last time?

Are you brave enough to post your numbers in the comments?

I think I’ll count my clothes during the week and report back on Monday. Who will join me?

PS as you can see from the pics, the purple cardigan combo is a favourite (I found these two photos without looking too hard AND I always get compliments when I wear that “outfit”) and then the yellow/ grey/ jeans combo is also a favourite casual combo

Capsule wardrobes |www.OrganisingQueen.com  Capsule wardrobes |www.OrganisingQueen.com


{Organising} Organise your wallet

I want to write a few posts about 15-minute organising projects simply because they make ME feel super accomplished when I get one or two of them knocked off my list.

And, as I’ve mentioned before, we often think things take longer to get done than they actually do so it could take us an hour to do something (due to faffing around) or 15 minutes.

Organising my wallet is an activity that takes even less than 15 minutes but makes me feel AMAZING.

Organise your wallet  | www.OrganisingQueen.com

These are my DREAM steps:

Decide what you’d like your wallet to look like. I like it very minimalistic and I only keep things in there I actually use on a monthly basis.

Remove everything.

Eliminate the clutter – old receipts, little notes, business cards you don’t need, etc.

Arrange in a way that works for you. I like bank cards on one side and loyalty cards on the other. I have two pockets – one for receipts and one for cash.

Maintain. This is the step that you need to incorporate as part of your weekly routine (getting ready for work is a good place, or finishing off the week on a Friday, whatever works for you).

Organise your wallet  | www.OrganisingQueen.com

The DREAM steps are the same steps for everything you ever need to organise – just try it and see.

This is a 15-20 minute exercise that will make you feel like a rock star afterwards.

There are many more 20-minute activities throughout your home. Organise your home is a very easy step-by-step system that hundreds of people have used over the last 5 – 6 years. I’d be thrilled if you’d have a look and consider it for your home.

How often do you organise your wallet?

PS There’s a printable with the DREAM method for organising any space in your Organise your home welcome pack

What’s your organising style?

“You’re either born organised or you’re not”.

Do you agree or disagree with this statement?

I do believe that there are those of us who are naturally more structured and organised but I also know that anyone can learn how to organise or to improve their organising skills.

Interestingly, many professional organisers were once disorganised and learnt the skills in order to better manage their own homes and lives.

As for me, I do have a natural bend towards organising but honestly, I figured a lot of things out once I had my own home. And I certainly developed my love for decluttering when we started moving house and I didn’t want to pay to move things I really didn’t value anymore.

The key to organise your life effectively is to know your style so you can adapt any system to work with you, and not against you.

What's your organising style? | www.OrganisingQueen.com

Today I want to talk about one particular facet of personality – structured versus unstructured organising.

It’s important to note that both of those descriptors are ways of organising yourself: you can organise yourself in a structured manner or in an unstructured manner. Unstructured people are not disorganized; they just prefer to organise themselves in an unstructured manner.


These are people who like clear goals and deadlines, they prefer closure, they love planning and following that plan. These are the people who read organising blogs like this one just to hone their skills – “maybe there’s something that can take me from a 8 to a 9 on the organising spectrum?”:)


These are people who feel trapped by deadlines, they are spontaneous and like lots of freedom and flexibility.

What's your organising style? | www.OrganisingQueen.com

The really quick way I like to identify my clients’ styles is to ask them two questions:

1. do you work best with piles or files of paper?

Generally speaking, unstructured people work with piles of paper while structured people like files. Digitally, unstructured people have all their files in My Documents and structured people use (many) folders.

2. do you use the planning tools you buy or download?

This is a key indicator for me. If the person is a paper person (like I am), they probably have a diary. Do you actually use that diary or do you simply like the idea of having a diary? Open yours now and have a look… Digitally, do you merely download cool productivity apps or do you actually use them?

Of course, within those two really broad categories, there is a ton of variation.

I’m clearly structured but I’m a 7 in that I don’t lean very far across the scale. I love files but I keep them very sparse and thin. And electronically, I have one app I use… quite thoroughly, but only on a weekly basis. That’s the most structured I want to be.

What's your organising style? | www.OrganisingQueen.com

Why is it important to know your style?

1. You’ll stop wasting money on tools that won’t work for you.
2. You can enjoy the freedom of being exactly who you are.
3. You can use your time more effectively.

Over to you.

Do you organise yourself in a structured or unstructured manner? What will you start or stop doing as a result of this knowledge?

{Living intentionally} Capsule wardrobes – part 1

I promised when I wrote this post as part of 31 days of Enough Time that I’d write some more about capsule wardrobes.

I read about these capsule wardrobes on some blogs and I’m totally intrigued.

Capsule wardrobes |www.OrganisingQueen.com
The idea as I understand it is that you choose about 40 items, and wear just those things for a season. The exact capsule changes a little from blogger to blogger but a fair number of people include hats, handbags, accessories and shoes into their 40 items.

I really love the idea of simplifying until you love everything in your wardrobe…. and there’s no thinking needed because everything suits you, everything complements the other items.

It talks to my inner minimalist :)

What about you? Does this sound like something you could do, or does it feel like a crazy idea?

What I see online is that some people take the boxed-up clothes that they didn’t wear and donate it. That’s a nice way of seeing whether you actually miss wearing something you’re not sure about.

I’ve spoken a lot over the years about how you only wear 20% of your clothes 80% of the time. This concept speaks to that 20%.

Capsule wardrobes |www.OrganisingQueen.com
I’ve been doing some decluttering of my wardrobe for years. Every year I get better.

I even did this over the past couple of months – every time I wore something that irritated me, out it went. If I wore the red one, and I had a pink and green one too, then out they went too (I used to buy a variety of colours if I really likes a particular style!).

The last two times I went through my wardrobe I decluttered 21 items just like that. It’s completely doable.

I don’t have a large wardrobe by a lot of women’s standards (especially with work clothes) but the truth is I probably have more than 33 items, just in accessories (scarves and handbags) these days.

Here’s a before picture I found from April:

Capsule wardrobes |www.OrganisingQueen.com

Confession – I counted and got very despondent because I had about 64 items of work clothes (I counted suits as two items – pants and jacket) and 67 items of casual clothes including gym clothes but before I even got to my t-shirts (and there were plenty) so I stopped counting!

Have you done a capsule wardrobe before?

Would you do one?

Next week – I’ll share some of my thoughts as I went through the process (I’m still going through the process now)…

PS Organising clothes is one of the bonus sections of the organise your home e-course

PPS did you get the Christmas planner last week? When you join the list, you’ll get it together with your welcome pack.

{Organising} My annual filing

2014 Annual Filing | www.OrganisingQueen.com


It seems it’s become a regular occurrence around here that I only do my filing once a year. It was never a “thing” because my personal policy was to do the filing when it started annoying me, and then it seemed it annoyed me about once a year.

2014 Annual Filing | www.OrganisingQueen.com

Aren’t you glad I started a new piece of card?


2014 Annual Filing | www.OrganisingQueen.com

This is what I started with – about 8 cm of paper

2014 Annual Filing | www.OrganisingQueen.com

Use post-it notes for your piles of paper as you start sorting

2014 Annual Filing | www.OrganisingQueen.com

I very nearly ran out of space

2014 Annual Filing | www.OrganisingQueen.com

Closer view of the piles…

2014 Annual Filing | www.OrganisingQueen.com


2014 Annual Filing | www.OrganisingQueen.com

it never hurts to have something nice to look at :) (a collage I created with iphone photos from when I worked in the CBD)

2014 Annual Filing | www.OrganisingQueen.com

this was the pile of papers to be filed – really nothing much…

2014 Annual Filing | www.OrganisingQueen.com

2014 Annual Filing | www.OrganisingQueen.com

all of this got tossed – of course, this is my favourite part of “filing”

2014 Annual Filing | www.OrganisingQueen.com

glorious – paper for the bin! (yes, I shredded it)

The key is don’t think you need to file everything, but to ask yourself, what will I not be able to find quicker than looking in a file.

E.g. Proof of payments…. it is quicker for me to log onto my internet banking, click on payments, the beneficiary’s name and check the dates than to haul out the file and look for the piece of paper, or if it happened before I’ve done my filing, to look through a pile of paper to find said receipt.

So I don’t keep it.

Or what will be a huge hassle to get if I can’t find it?

I probably shouldn’t admit this but my computer autoarchived my tax return and I needed a copy. I hadn’t printed it out at the time but a quick email to my tax guy, and I had a new emailed copy (which I since saved in My Documents) within the hour.

Which means… I don’t have to file it.

Happy days! :)

Again and again I learnt that it always feels like it’s going to be much worse than it is, but never ever takes longer than an hour to sort out.And that was with me taking pictures as I worked :)

When was the last time you did your filing?

Do you need to do your monthly or annual filing this weekend?

Free Printable – Christmas planner

I’m sending out this month’s printable in 30 minutes but don’t worry, even if you subscribe a little late, it will be included with your welcome pack for the next month.

free Christmas planner | www.OrganisingQueen.com

Christmas in Africa :)

We’re early with this one purely because I think the earlier you start, the better off you will be.

With Christmas, of course.

When you download it, please remember…

Just because someone creates a printable doesn’t mean you have to use all of it, or even any of it.

I don’t want you to feel any pressure. Okay?

Now, please tell me the ONE main thing you want from Christmas this year.

{Living intentionally} Goals review

Before you forget, I’m sending out the free printable for newsletter subscribers on Wednesday morning. If you’re not yet a subscriber, please sign up now (and invite two friends to do the same) – this is the Christmas Planner and it will help you get your thoughts in order. I’m also going to be sending it out as a thank-you gift with every purchase from the store from today til the end of the year.

This freebie is in addition to the Time Management Purpose Pack, the current welcome to my list gift. Current = since 2010/ 2011



Ah, this is my favourite time of the month because I get to talk about goals!

November goals | www.OrganisingQueen.com

I took this photo while on a photowalk with Connor

Let’s have a quick review of October goals:

  • My main business goal was to complete the series, 31 days of Enough Time, and I did it. I’m incredibly pleased that it got done, and I’m even more pleased with the quality of the content. I’m busy putting it into an e-book so that it’s all neatly packaged together, and then I’ll think about what to do with it. Thoughts?

31 days of enough time | www.OrganisingQueen.com

  1. I also wanted to get some planning done, which I did –
    1. to get the editorial calendar done for November, and to
    2. map out the freebies for the rest of the year.

Done and done :)

However, something that did not go well – I decided to close down the Live Organised Community. I’m going to put my thoughts together and do a separate blog post on that decision, the failure, etc. :(

November goals | www.OrganisingQueen.com

On the personal side… I got these things done

  • Danced in a Spanish festival
  • Booked our annual photoshoot
  • Took two photo walks
  • Took gorgeous photos of the jacarandas
  • Read only non-fiction during October. I tried this last year for about a week and a bit… just so I could hear God better and it worked. This year I thought to up the ante, and it certainly worked but it was a push at the end. After reading 5 non-fiction books on the trot (check my Goodreads —-> right on the top of the sidebar for reviews), I am CRAVING a fiction read and I have a big stack of library books waiting to dig into tomorrow :) Also, I’ve now finished 68 of my 70 books for the year. So I’ll have hit that goal by mid-November.
  • Booked a holiday (not on the list but a good spur-of-the-moment decision)

November goals | www.OrganisingQueen.com

As for November, I have a few goals on my list:

  1. Write 12 blog posts (this is going to seem so easy :))
  2. Continue to share my favourite time management and organising books
  3. Write the post on why I closed the Live Organised Community
  4. Create the freebies for Nov and Dec, and decide what to do to kick off 2015 in style. Yes.
  5. Hit Gold on our Medical Aid rewards programme so we keep our Diamond status
  6. Have a great photoshoot and then a quick whip around the area for personal “weird” pics
  7. Decide when to write industry exams
  8. Read 5 fiction and finish the one non-fiction that’s been on my bedside table for months :o
  9. Read 30 chapters of the Bible
  10. Work out 8 times

Care to share with me what went well and what didn’t for October?

And what are your top 3 goals for November?

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